COMPLAINT POLICY & PROCESS

We are committed to providing high-quality service and handling all concerns with transparency and fairness.

Office Manager

Jessica Jones

Last Updated

February 2025

Implemented

March 2023

Background

As a responsible employer, APD firmly supports the right of residents or businesses in the areas we operate to raise a formal complaint should any of our enforcement activities not meet the core APD operational standards.

Policy Definition

A complaint is defined as a statement that something is unsatisfactory or unacceptable in relations to the operations of APD.

Complaints can be received via:

Written (email, letter)

Verbally (telephone call, in person)

Our Commitment

We are committed to providing high-quality service and handling all concerns with transparency and fairness.

The validity of the complaint is sound

The complaint is acknowledged and all stakeholders are kept abreast of developments

Lessons learned are captured and applied to operational changes

Any disciplinary or training requirements are actioned in a timely manner

Fair treatment, dignity, and equality of opportunity in all working practices

a disability confident committed employer, taking practical steps to support disability inclusion

Our Commitment

APD commits to taking each complaint seriously and rigorously investigating each complaint to ensure:

The validity of the complaint is sound

The complaint is acknowledged and all stakeholders are kept abreast of developments

Any disciplinary or training requirements are actioned in a timely manner

Lessons learned are captured and applied to operational changes

CoMPlaint handling process

CoMPlaint handling process

Upon receipt of a complaint, the complaint shall be acknowledged in writing – or verbally, if agreed with the complainant – within 2 working days.
A complaint form shall be created for the complaint and feedback requested from the relevant party (agent, office team member etc) on whom the complaint is centered.
All necessary evidence (camera footage, statements etc) shall be compiled and an initial decision made on the complaint.
The decision shall then be provided to the complainant via their chosen method of communications.
A complainant has the right to appeal/escalate a complaint if they are dissatisfied with the APD outcome.

Escalation Process

Level 1

Front of House

Initial review by front-line
staff.

Level 2

Management Review

Review by Middle
management, Team leader,
or Director.

Level 3

External Resolution

Referral to the ECB or
appropriate County Court
if no internal resolution is
found.

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